Podio for collaboration

Making collaboration completely customizable to your organization.

Using Podio for collaboration creates a place for everyone to communicate and run basic business processes with ease. Work is aligned and coordination improved, while knowledge sharing between colleagues becomes natural and fun, increasing both employee satisfaction and dedication.

Connect and share with everyone in your company.

Use activity streams to post company news, a shared calendar to plan events, file-sharing and tasks to collaborate across your business, and chat instant-messaging for a faster, real-time alternative to email.

People and processes in one place.

Jumping between different systems for different tasks slows everyone down. Using Podio lets you streamline everything from expense reporting, to vacation calendaring, to office FAQs.

Created in minutes by your, for you.

With Podio you’ll be collaborating in minutes. It’s easy to customize Podio to suit the processes in your company, right down to the naming of different features – ensuring everyone can relate to your new tool and how it works.

Using Podio for Collaboration.

Madeline, an employee at Acme Inc., introduced Podio to help employees stay connected across different locations. Until recently, things were becoming disjointed, with no central place to communicate across the company and handle tasks. Now Podio brings people and processes together, in a tool everyone actually enjoys using.

Activity feed

Activity Streams are a great way to get an overview of what is going on in your workspaces without having to do any digging. This feed creates an easy overview for your daily work by selecting what is visible.


Once you’ve created your own, should your process change, you’re able to make modifications at any time to keep your structure on Podio matched exactly to how you work. For the first time, your workflows aren’t constrained by inflexible software. #use_cases_v2.co


The Vacations app provides a simple calendar for employees to post when they’ll be away. A tile on their intranet dashboard then displays who is away on any given week.

Podio in action

Here is a look at how Madeline and her company use Podio on a daily basis to communicate and structure basic processes:

Madeline's collaboration space includes a shared activity stream. Everyone in the company can post updates, ask questions and share knowledge – including images, links and documents. It helps create a unified team across their growing company.

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Every employee at Acme Inc. now has a Podio profile that includes their contact details, a short bio and their skills. Especially when using the mobile app, it’s now much faster to simply find someone’s phone number or basic information like where they work.

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The Podio apps used to run processes like expense and vacation reporting, all have customizable templates. Madeline has modified them so they now store all the necessary bits of information the team needs to document and easily access.

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When Madeline’s out with a client, she can use the Podio mobile app to enter notes before she’s even left the bar or restaurant. No longer do paper notes need to pile up or get lost.

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You can add files to almost anything in Podio, conveniently integrating with services like ShareFile and Google Drive. When adding a picture or file, Madeline simply snaps a picture or uploads the document and attaches it to the item.

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Once the workflow is added by Madeline, it can automatically create tasks or trigger a notification to a team member for review. You can set up workflows to eliminate the manual work in your processes – saving time and making sure nothing gets missed or forgotten.

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Madeline uses the workspace dashboard to store useful links and to provide a guide for how employees can use the apps in the workspace – along with the occasional favourite photo from past company events!

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Whenever there’s a big company announcement or a success story to share, it’s added to the Bulletins app. The rest of the team can then jump in and discuss the news with comments. You can add comments to any content in Podio.

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Podio also provides everyone at Acme Inc. with an easy to manage task list. Catherina mainly uses it to set reminders for herself, but she’s also set up recurring tasks for team leaders to contribute their slides to the monthly All Hands meeting.

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Using Podio’s chat feature, Madeline can easily reach any of her colleagues. Before she had an overflowing inbox, and various teams had adopted different chat tools to communicate. Now they’re all connected in one place.

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See first-hand how Podio’s intranet software can transform how your business works together.