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Podio for Collaboration

Making collaboration completely customizable to your organization.

Podio as an intranet software screenshot.

Using Podio for collaboration creates a place for everyone to communicate and run basic business processes with ease. Work is aligned and coordination improved, while knowledge sharing between colleagues becomes natural and fun, increasing both employee satisfaction and dedication.

Here is a look at how Madeline and her company use Podio on a daily basis to communicate and structure basic processes:

activity stream

Madeline's collaboration space includes a shared activity stream. Everyone in the company can post updates, ask questions and share knowledge – including images, links and documents. It helps create a unified team across their growing company.


Every employee at Acme Inc. now has a Podio profile that includes their contact details, a short bio and their skills. Especially when using the mobile app, it’s now much faster to simply find someone’s phone number or basic information like where they work.

app template

The Podio apps used to run processes like expense and vacation reporting, all have customizable templates. Madeline has modified them so they now store all the necessary bits of information the team needs to document and easily access.

mobile app

When Madeline’s out with a client, she can use the Podio mobile app to enter notes before she’s even left the bar or restaurant. No longer do paper notes need to pile up or get lost.


You can add files to almost anything in Podio, conveniently integrating with services like ShareFile and Google Drive. When adding a picture or file, Madeline simply snaps a picture or uploads the document and attaches it to the item.


Once the workflow is added by Madeline, it can automatically create tasks or trigger a notification to a team member for review. You can set up workflows to eliminate the manual work in your processes – saving time and making sure nothing gets missed or forgotten.


Madeline uses the workspace dashboard to store useful links and to provide a guide for how employees can use the apps in the workspace – along with the occasional favourite photo from past company events!


Whenever there’s a big company announcement or a success story to share, it’s added to the Bulletins app. The rest of the team can then jump in and discuss the news with comments. You can add comments to any content in Podio.


Podio also provides everyone at Acme Inc. with an easy to manage task list. Catherina mainly uses it to set reminders for herself, but she’s also set up recurring tasks for team leaders to contribute their slides to the monthly All Hands meeting.


Using Podio’s chat feature, Madeline can easily reach any of her colleagues. Before she had an overflowing inbox, and various teams had adopted different chat tools to communicate. Now they’re all connected in one place.

See first-hand how Podio’s collaboration software can transform how your business works together.